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This page
will provide you with a listing of questions and answers to the
questions that are asked most frequently of PropertyTract representatives.
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| Q: |
How are contracts entered into PropertyTract? |
| A: |
Clients, with assistance from PropertyTract personnel, begin the process by collecting all contracts of the
organization. Once contracts are collected, PropertyTract sends
professionals on-site to enter the documents in using an
electronic format. Once scanned to our servers, summary pages
are developed for each contract. Upon completion of contracts
and summary pages being placed on PropertyTract, the system is
ready for use. |
| Q: |
Can other documents be placed on the
PropertyTract system? |
| A: |
Yes. Although PropertyTract was designed for contract management, our clients have found
other uses for the system such as installing: policies and
procedures, equipment warranties, correspondence, contract
addendums, and credentialing information. |
| Q: |
What are CE-Mail Alerts? |
| A: |
During the customizing phase, a database of
e-mail recipients is built into your system. Clients are
forewarned about such critical events as contract expiration
dates, pricing adjustments, and other obligations, which could
otherwise be missed. The PropertyTract system uses your existing e-mail system to deliver notices. |
| Q: |
What happens to contracts that expire? |
| A: |
Expired/terminated contracts are archived on the
PropertyTract
system and can be accessed by the client as easily as an active
contract. |
| Q: |
How secure is the system? |
| A: |
To prevent against information being breached
during scanning and transmission, PropertyTract utilizes the industry leader for encryption services.
Additionally, a separate database, within a secure environment
is developed for every facility and/or department of each
client. |
| Q: |
How is the product priced? |
| A: |
Pricing is a fixed-fee per contract per month.
This fee includes scanning of all contracts, summary page
development, review of contracts for cost savings and revenue
enhancement, unlimited access to the system, and a full staff
training and technical support. |
| Q: |
Are there new hardware requirements? |
| A: |
No. Access to the PropertyTract system only requires that individuals utilizing the system have
internet access. PropertyTract, will provide a digital scanner
that will be used during the installation and available for
clients to add new contracts to the system. |
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