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Solution Overview
Real estate executives require a leasing and contract management solution specifically designed to cope with thier mounting challenges; management of contracts and lease agreements, business critical documents, evolving compliance requirements, supplier consolidate, employee retention and turnover and the imperative to cut costs. Organizations that lack control over their contracts may be overspending needlessly. They often make payments on expired contracts, incur late fees and miss opportunities to consolidate, renegotiate or terminate service contracts or act on equipement lease buyouts.
PropertyTract's leasing and contract management solution provides significant opportunities to reduce or avoid costs as a normal course of business.
A Strategic Solution
- Empowers staff with direct, real-time access to all electronically stored contracts, lease agreements and other business-critical documents for immediate visibility
- Stores lease abstract information with the ability to locate lease provisions instantly
- Maintains schedule of all contractual obligations for financing transactions, reducing the cost of auditing
- Creates a virtual war room for property acquisition and disposition
- Improves visibility of building maintenance contracts through cost comparison and vendor consolidation
- Alerts to individuals of contract, lease and Letters of Credit expiration
- Alerts to opportunities to renegotiate annual service contracts
- Tracks terms of vendor contracts and real estate leases to make timely CPI adjustments
- Creates custom reports of contract information and costs
- Tracks equipment lease buyouts, monitors warranty requirements and maintains current vendors Certificates of Insurance
- Monitors contract compliance, requirements and language
- Minimizes the effect of employee turnover with automated processes
- Initiates and tracks the contract negotiation and approval process
A Turnkey Solution
As part of our solution, PropertyTract delivers services that complement our contract management software. Our knowledgeable consultants work with you to select the right integrated contract management offerings that precisely fit your organization's unique needs. Then we provide all the labor necessary to scan, build, maintain and update your organization's contract files. We use our patented process to build your customized and centralized contract and document database.
A Secure Solution
The web-based solution is accessible via a secure online connection, enabling your organization to simultaneously share one source of information across thousands of employees in various locations. Extensive levels of user security make database information accessible only to those employees authorized to view specific contract files.